Catering a large event could cost you a pretty penny. If you are worried that the event you are hosting is going to put your bank balances into the red, then you might want to take some measures to save some money. Most of the time, you will be spending a majority of your budget on food and drinks. The rest of the budget will ordinarily go to renting out the venue that you are hosting the party at. If you do not want to break the bank catering your large event, here are a few money saving tips that will allow you to feed your guests without spending an arm and a leg.
Your Budget In Mind
Take the time to carefully choose a caterer that will help you meet your budget requirements. Choosing a caterer that only has their best wishes in mind will do you no good. If you are hiring a caterer to help you supply food and drinks to a large event, they should be able to accommodate your wishes while also respecting that you have a budget and want to stick to it. Look for openness and honesty in their pricing format. Do not be afraid to bring up that price is a concern when you are choosing a catering company. You are allowed to ask as many questions as you want before making a decision so exercise that right. If possible, try to schedule a tasting so you can sample the caterer’s food offerings. You will also be able to see their presentation skills.
Caterers sometimes will base their quotes on a ‘guaranteed number’ of guests. You can ask questions about this to uncover what the fees are and how their pricing differs at different amounts of guests.
The price of hiring a catering company to host your large event is going to vary depending on what food you select off of their menu. Take your time and go through the menu of their food offerings to see the different prices. You will find that chicken generally costs less than beef or fish. Most catering companies will have a good selection of filler foods, such as bread and rolls, as well as salads, which you will be able to offer to your guests.
Do not go crazy with the appetizers. Hors d’oeuvres are great, and your guests will really appreciate them, but having ten appetizers laid out might be a little too much. Try and estimate how much you expect people to eat, and make your decisions accordingly. Remember, most people will want to eat more of the main dishes anyway, so it is okay to underestimate the appetizers.
You can save a great deal of cash by cutting down on the manpower you are employing when you hire a catering company. Consider a buffet-style spread as opposed to a spread that is served by wait staff. You may even be able to save some money by choosing a venue that doubles as a banquet hall. They will take care of the entire buffet spread and manage the clean-up, as well. Exploring options like this could save you a lot of money in the long run.
Big parties create memories that will be with you for the rest of your life. You do not want to be that host that had a boring event, but you also do not want to be paying for the event for months. Consulting with a caterer who will have your budget in mind will help ease your stress when you are planning everything out. Make sure that they understand you are concerned about budget and want to make frugal decisions. In the end, you will be hosting an event that you are proud of and that your guests will enjoy!