If you are the type of person that enjoys the great outdoors, then you might be a great host for an outdoor event! Whether you are hosting a corporate event or a social party, a picnic in nature could make for a great time. Outdoor events are becoming more and more popular. They are a perfect set up for a casual atmosphere. Not only this, but the outdoors will have a significant impact on how well your crowd socializes and gets to know one another. It does not have to be just for work, either. A private party hosted outside will help you maintain a light-hearted atmosphere and a carefree tempo as your guests enjoy the relaxing outdoors.
Planning a picnic for an outdoor event can be stressful, though. You cannot go into the pre-planning stages with a laid back attitude. Having a party outside will probably mean that more people are going to want to attend. The fact that your party room won’t have walls around it does not mean that you won’t max out the amount of guests you had hoped would show up. Here are a few things to keep in mind when you are planning out your outdoor picnic:
- Start Planning the Event As Early As Possible
Chances are, you will have a fully booked event. People love being outdoors, enjoying great weather, food, and company. Outdoor events are a fun time and you won’t have any difficulty convincing people to join in if it sounds like it will have a great turn out. When you send out your invitations, ask for an RSVP as soon as possible. You want to have a head count so that you can decide on where you are going to host the event. Make sure that the particular outdoor space that you will be using can handle the amount of guests that are going to be attending your event.
- Plan for the Weather!
This one is a no brainer, yet often remains overlooked. Environment is going to play a big factor in the success of your outdoor event. Bring extra sunscreen if it is going to be a sunny day, in case any of your guests forget. Also, you can set up tables with umbrellas to protect your guests from the sunlight while they eat! This would be a very impressive addition to an outdoor event. If you are worried about whether or not it will rain on the day of your party, consider renting a party tent or book a location that has gazebos. This would be a nice touch to the party you are hosting. If by chance it does rain, your guests will be impressed that you thought ahead and made sure there was a temporary roof above everybody’s head. There are many local rental companies who offer great options for different tents. For example, if you’re planning a large-scale corporate event, you will want to look into renting one or more marquee tents.
- Offer Delicious Food
There is a multitude of offerings you can have at a picnic. Commonly, hot dogs and hamburgers are a great crowd pleaser. They are traditional for a casual outdoor event because they are easy to make and are generally well-liked. If you want to go a little more on the extravagant side, hiring a professional catering company to provide the spread would do wonders for impressing the crowd. This could open up many doors for food ideas. A popular choice for professional catering is Italian beef and Italian sausage with soft buns. This classic will definitely please the crowd! In addition, you can hire serving staff based on your budget to keep things running smoothly. If you plan on offering appetizers or finger foods throughout the event, having some staff to go around with the offerings would definitely make life easy!
- Don’t Forget Cool Beverages
One crucial element to hosting an outdoor event is beverages! It’s important to remember that if you are hosting your event on a hot summer’s day, you will need to have a large amount of beverages available to keep your guests cool and hydrated throughout. Depending on the scale and budget of your event, you may just want to have multiple coolers with ice on hand to keep things cool, or you might prefer to reach out to your caterer for beverage service as well. Hosting beverage service is something which can help put your event over the top. Providing a variety of drinks from water to fresh juices to soft drinks to beer, depending on your crowd, will surely help people enjoy the event much more because they can enjoy a cool drink and socialize.